Time tracking software is essential for car dealerships aiming to boost productivity and streamline operations. By accurately monitoring how employees spend their work hours, dealerships can improve scheduling, reduce errors, and enhance team performance. Effective time tracking tools help you focus more on selling cars and less on managing tasks.
What is Time Tracking Software for Car Dealerships?
Time tracking software helps car dealerships keep track of how employees spend their work hours. Instead of using paper timesheets or guessing how long tasks take, this tool records time automatically.
It shows you who is doing what, how long it takes, and where time is being used the most. This helps dealership owners and managers understand how the team is working, fix slow processes, and keep everything running smoothly.
For example, you can see how much time your staff spends with customers, doing test drives, or handling paperwork. This way, you can make better decisions, avoid overworking your team, and improve your daily workflow.
Here’s how it helps:
- Tracks employee hours accurately
- Reduces manual work and errors
- Helps plan tasks and schedules
- Makes it easy to manage teams
- Saves time so you can focus on selling cars
Simply put, it’s a smart tool that helps you run your dealership more smoothly by keeping track of time the right way.
8 Best Time Tracking Software for Car Dealerships in 2025
Efficient time tracking software boosts car dealership productivity by managing staff, leads, and inventory. Discover the top 10 software solutions designed to streamline operations, improve sales, and drive growth.
1. Spyne
Spyne retail.AI offers a comprehensive, AI-powered platform tailored specifically for car dealerships. Beyond time tracking, it integrates inventory management, lead follow-up automation, and performance analytics to streamline dealership operations and boost productivity.
Key Features
- AI-driven employee time tracking and productivity insights
- Integrated lead management and sales tracking
- Inventory and service scheduling management
- Customizable reports and real-time dashboards
- Mobile and desktop apps with offline capabilities
Best for
– Car dealerships are seeking an all-in-one platform that combines time tracking with CRM and inventory management for maximum efficiency.
Platforms
– Windows, MacOS, Android, iOS, Web
2. AutoRaptor
AutoRaptor is designed to enhance dealership sales productivity with a user-friendly interface. It centralizes lead data, automates sales cycles, and offers mobile access for on-the-go management.
Key Features
- Centralized lead data with easy search and filter options
- Automated sales cycles across communication channels
- Unified communication and notification center
- Mobile app for lead management on the go
- Performance tracking with detailed reports
Best for
– Dealerships are aiming to simplify lead management and improve sales efficiency.
Platforms
– Web, Mobile
3. Frazer DMS
Frazer DMS provides a reliable and smart solution for independent car dealers, offering features like inventory management, sales processing, and integrated accounting.
Key Features
- VIN decoding and photo management
- Automated internet advertising integrations
- Desk and financing tools
- Integrated credit reporting and F&I solutions
- Full accounting suite with QuickBooks transfer
Best for
– Independent car dealers seeking a comprehensive and user-friendly DMS.
Platforms
– Windows, Web
4. Rapid Recon
Rapid Recon specializes in reconditioning workflow management, providing real-time visibility into each vehicle’s status to speed up the time to sale.
Key Features
- Real-time tracking of reconditioning processes
- Mobile-friendly interface for on-the-go updates
- Integration with appraisal tools and diagnostic reports
- Cross-departmental communication features
- Customizable solutions tailored to dealership processes
Best for
– Dealerships aiming to improve their reconditioning efficiency and speed to sale.
Platforms
-Web, Mobile
5. Autorox
Autorox offers a comprehensive platform for garages and workshops, integrating shop floor management, inventory control, and customer relationship management.
Key Features
- Shop floor and inventory management
- Integrated payment solutions
- In-built spares procurement
- Customer relationship management tools
- Fleet repair and motor claims management
Best for
– Garages and workshops seeking a unified platform for operations and customer management.
Platforms
– Web, Mobile
6. EverLogic DMS
EverLogic DMS offers a dealership management solution with seamless QuickBooks integration, covering sales, service, and parts inventory.
Key Features
- QuickBooks Online and Desktop integration
- Built-in calendar and technician time clock
- Customer and lead management
- Parts inventory with barcode support
- Document management across multiple locations
Best for
– Dealerships are looking for a DMS with strong accounting integration and comprehensive features.
Platforms
– Windows, Web
7. CDK Global
CDK Global provides a powerful DMS, CDK Drive, offering real-time insights and tools to manage dealership operations profitably.
Key Features
- Real-time notifications for profit leaks
- Streamlined operations with automated workflows
- Centralized data for smarter decision-making
- Integration with OEMs and industry platforms
- Scalable solutions for dealerships of all sizes
Best for
Large dealerships are seeking an enterprise-level DMS with comprehensive features.
Platforms
Web, Desktop
8. DealerSocket
DealerSocket offers a robust platform to manage customer relationships, sales, marketing, and service operations within dealerships.
Key Features
- Centralized customer management
- Configurable user interface
- Seamless integration with OEMs and industry platforms
- Real-time analytics and customizable reports
- Mobile access for sales teams
Best for
– Dealerships are aiming to enhance customer engagement and streamline sales processes.
Platforms
– Web, Mobile
Top 12 Benefits of Time Tracking Software
Time tracking software can do more than just count hours, it helps car dealerships run better, save money, and make smarter decisions. Whether you’re managing a big team or a few employees, the right tool makes a big difference in how smoothly your dealership runs.
1. Helps Employees Focus and Be Responsible
Time tracking makes it easier for workers to stay focused on their tasks and be responsible for their time. It helps cut down on distractions and wasted hours.
2. Shows Everyone What They Are Working On
Both managers and employees can see how time is being used. This builds trust and makes it easier to talk without the need for constant checking.
3. Keeps Track of Time Automatically
The software tracks time on its own, so there’s no need to write down hours by hand. Many dealerships now use a time tracking app to simplify this process, helping avoid mistakes and save time.
4. Makes Payroll and Billing Simple and Fair
You can pay employees correctly for the hours they worked. It also helps charge customers the right amount by showing exactly how much time was spent on their work.
5. Helps Follow Labor Laws
Keeping a clear record of hours worked helps your business follow rules about work hours and overtime. This avoids any problems with the law.
6. Helps Manage Projects and Budgets Better
Managers can see how long tasks take and plan projects more carefully. This helps keep work on schedule and avoid spending too much money.
7. Gives Easy Reports to Help Make Decisions
The software creates reports that show how time is being used. This helps managers see what’s working well and where improvements are needed.
8. Saves Money by Using Time Wisely
Knowing how time is spent helps avoid paying for extra hours that aren’t needed. It helps cut down on unnecessary costs.
9. Stops Employees From Getting Too Tired
By tracking hours, managers can spot when someone is working too much. This helps keep workers from getting burned out and feeling stressed.
10. Makes Workers Feel More Involved and Happy
When employees see their work being tracked and appreciated, they feel more motivated and proud of what they do.
11. Helps Managers See How Everyone is Doing
Time tracking software shows who is working well and who might need help. This makes it easier to support the team.
12. Teaches Good Time Habits
By watching their own time, employees learn to organize their day better and get more done without wasting time, making the timekeeping software an important tool for productivity.
What makes the Best Time Tracking Software?
Time tracking software shows exactly how you spend your hours, helping you work smarter. It provides accurate records for billing, ensuring you get paid correctly. For teams, it clearly communicates who is working on what, fostering transparency and accountability.
Here are the main features to look for in good time tracking software:
- Tracks Time as You Work: The software lets you start a timer when you begin a task and stop it when you finish. This way, your work time is recorded easily and correctly. Many also offer an hour tracking app for tracking on the go.
- Fix or Add Time Easily: Sometimes you might forget to start the timer or leave it running too long. The best software lets you fix your time or add hours later if you forgot to track something.
- Clear Reports: Good software gives you simple reports that show how much time you spent on each project, client, or task. This helps you understand where your time goes.
- Make Invoices or Export Data: After tracking your time, the software can create invoices for you or let you export your data to share with others. This feature is a must-have for any reliable timekeeping software.
- Works on All Devices: You should be able to use the software on your phone, computer, or browser. This makes it easy to track time wherever you are, which is why many users prefer timekeeping software that syncs across devices.
- Smart Features: Some time tracking tools use smart technology to help track your time automatically or suggest tasks for your hours. This saves you time and effort.
Features of Spyne’s Time Tracking Software for car dealerships?
Spyne’s time tracking software is built to help car dealerships manage their team’s time easily and improve productivity across all departments. Here’s what makes it stand out:
1. Simple Time Tracking and Timesheets
Employees can track their work hours in real time using a timer or by filling out weekly timesheets. This reliable time recording software helps keep accurate records of when work starts and stops.
2. Easy Clock-In Options with Kiosk and Mobile Apps
Staff can clock in and out using a shared device kiosk or from their own mobile phones. Features like PIN codes, QR scanning, or even facial recognition make clock-ins fast and secure.
3. Break and Overtime Management
Spyne lets you set rules for breaks so employees take their required time off. The time tracking software tracks overtime and sends alerts to managers before employees reach overtime, helping control labor costs.
4. Clear Scheduling and Time-Off Management
Managers can schedule shifts, assign tasks, and handle leave requests all within the system. This keeps staffing organized and ensures coverage.
5. Real-Time Attendance Notifications
Get notified when someone clocks in late, leaves early, or misses a shift. This helps managers stay updated on attendance, even when they are away from the dealership.
6. Detailed Reporting and Analytics
Spyne offers easy-to-read reports showing how time is spent by team members, departments, or projects. This helps managers understand productivity and identify areas for improvement.
7. Project and Job Tracking
Track time spent on specific jobs like sales calls, vehicle repairs, or customer service. This hour tracking software helps in billing clients accurately and measuring team performance.
8. Billing and Invoicing Support
Use tracked time to create precise invoices for customers or export data for accounting. This reduces billing errors and speeds up payment.
9. Activity Monitoring for Service and Sales Teams
Monitor how much time salespeople spend on calls, test drives, or follow-ups, and how technicians spend their time on repairs and maintenance. This helps improve workflows and boost efficiency.
10. Location Tracking and Geofencing
Track employee locations during work hours or set virtual boundaries (geofences) so staff can only clock in when they are at the dealership or work site.
11. Compliance and Payroll Accuracy
Spyne helps dealerships follow labor laws by keeping exact records of hours worked, breaks, and overtime. This also improves payroll accuracy and reduces mistakes.
12. Team Management and Role Control
Easily manage your team’s roles, permissions, and access to the software, keeping control over who can see and edit time data. Spyne acts as a powerful time logging software to keep everything secure and organized.
Ways To Use Time Tracking Software for Car Dealerships
Time tracking software can help car dealerships work smarter and serve customers better. Here are some important ways to use it:
1. Track Sales Team Performance
See how much time salespeople spend on calls, meetings, and following up with customers. This helps you know who’s doing well and who might need extra help or training.
Example: John spends 3 hours daily on customer follow-up calls.
2. Improve Lead Response Time
Keep an eye on how quickly your sales team answers new leads and questions. Quick replies mean happier customers and better chances to close deals.
Example: Sarah responds to new inquiries within 15 minutes, boosting sales.
3. Manage Service Appointments
Use time tracking to schedule and track how long repairs and maintenance take. This helps reduce customer wait times and keeps the service department running smoothly.
Example: A tire change takes 45 minutes, helping schedule the next appointments.
4. Track Customer Support Resolution Times
Measure how fast customer problems and questions get solved. Finding delays helps you fix issues and make sure customers get answers quickly.
Example: Support team resolves complaints in 2 hours on average.
5. Optimize Inventory Handling
Track how long staff spend receiving, preparing, and moving cars in your inventory. This helps find slow spots so you can speed things up and keep the lot organized.
Example: Preparing a used car for display takes about 30 minutes.
Pro Tip: Spyne’s time tracking software combines with project management trackers to coordinate tasks across departments.
6. Make Payroll Accurate and Fair
Record exact work hours for each employee to make sure everyone gets paid correctly. This also helps you follow labor laws easily.
Example: Mike’s time tracker shows he worked 40 hours this week.
7. Control Overtime Costs
Keep track of extra hours worked to avoid paying unnecessary overtime and help employees avoid burnout.
Example: Alerts notify managers before Sarah hits overtime hours.
8. Generate Clear Reports for Better Decisions
Get easy-to-understand reports about how time is spent across your dealership. This information helps managers improve productivity and plan better.
Example: The Monthly report shows the service team spends 60% time on repairs.
Pro Tip- Spyne’s advanced time tracking programs make report generation fast and automatic.
10 Challenges of Time Tracking Software for Car Dealerships
A good time tracking software helps car dealerships run smoothly by solving many everyday problems. Here’s how it makes a big difference:
1. Managing Sales Team Productivity
It’s tough to know how your sales team spends their day. A time tracking tool shows how much time they spend on calls, test drives, and customer follow-ups. This helps you see who’s doing great and who may need help. Dealerships often use time tracking programs alongside CRM for automotive industry tools to connect effort with outcomes.
Example: You notice one salesperson spends 50% more time on follow-ups and closes more deals.
2. Improving Service Department Efficiency
In service departments, tracking time helps you understand how long repairs or maintenance take. It helps you spot delays, plan better, and get more cars in and out without long wait times.
Example: Oil changes that should take 30 minutes are taking 50—this flags a workflow issue.
3. Making Billing More Accurate
With time tracking, you can bill customers based on actual time spent on their car. This avoids billing mistakes and builds trust with your customers.
Example: A two-hour break job is billed exactly, with no guesswork involved.
4. Organizing Inventory Processes
Staff often spend time moving, cleaning, or preparing vehicles. Tracking this helps you streamline your inventory tasks and get cars ready for sale faster.
Example: Prepping each car for the lot takes 25 minutes—this helps plan staffing.
5. Responding to Customers Fast
Timekeeping software helps you stay compliant with labor laws by recording actual work hours. It also helps with accurate payroll and avoids legal trouble.
Example: Support team now replies to all inquiries within 20 minutes.
6. Following Labor Rules Easily
Time tracking software helps you stay compliant with labor laws by recording actual work hours. It also helps with accurate payroll and avoids legal trouble.
Example: You have clear records of everyone’s working hours during audits.
7. Cutting Down on Overtime Costs
Keeping an eye on work hours helps prevent unnecessary overtime. It also ensures no one’s overworked or burned out. With a good hour tracking app, managers get alerts when employees near overtime limits.
Example: You adjust shifts after seeing employees regularly hit 10-hour days.
8. Creating Better Schedules
Time tracking data shows when your dealership is busiest. You can then schedule staff accordingly, making sure you’re never over or under-staffed.
Example: Saturdays are packed, so you increase the team size just for weekends.
9. Reducing Manual Errors
With automatic tracking, there’s no need to fill out paper timesheets. This reduces errors and saves time for everyone.
Example: Staff no longer forget to punch in or write down hours incorrectly.
10. Improving Task Accountability
It’s easy for responsibilities to slip through the cracks in busy dealerships. Project management trackers combined with time logging software help assign time to specific tasks, so everyone knows who’s doing what and when.
Example: You track that vehicle photography took twice as long this week, helping you find and fix the slowdown.
Why is Spyne’s Time Tracking Software the Best Choice for Your Car Dealership?
Managing a dealership takes precision from staff scheduling to inventory handling and customer follow-ups. Spyne’s time tracking software is designed to simplify your daily operations and keep every team member in sync. Here are 10 reasons why Spyne is built for your dealership’s success:
1. Drag-and-Drop Scheduling
Easily build, publish, and edit team schedules in minutes using a simple drag-and-drop interface. Assign roles based on departments like sales, service, admin, or photography.
2. Location-Based Assignments
Running multiple branches? You can assign employees to specific dealership locations or departments, ensuring full coverage without the confusion.
3. Repeating Shifts
Save time by setting up recurring shifts for employees who follow the same weekly schedule, ideal for full-time sales reps, finance teams, and service staff.
4. Shift Swaps and Covers
Let your team request shift trades or covers directly through the app. Managers get notified instantly and can approve with a single click—no messy group chats required.
5. Real-Time Availability
View time-off requests and staff availability as you build the schedule. This helps prevent conflicts and ensures optimal staffing during busy hours.
6. Mobile App Access & Notifications
Employees can access their schedules anytime through the Spyne app and receive push/email alerts when new shifts go live or get updated.
7. Supports Inventory Task Planning.
Once new vehicles arrive, you can use Spyne’s scheduler to assign team members for inspections, photo shoots, or listings. It keeps your automotive inventory management process moving without delays, an edge made sharper when paired with Spyne’s hour tracking software.
8. Syncs with Lead Management in CRM
Need your top salespeople on deck when leads peak? Use timekeeping software insights to schedule smarter around automotive CRM activity, so follow-ups happen faster and deals don’t slip through the cracks.
9. Keeps Website & Marketing Tasks on Track
Whether it’s listing new arrivals or updating promotional banners, time tracking helps assign and manage digital tasks handled through Spyne’s website builder, keeping your online showroom up-to-date.
10. Color-Coded Role Management
Use color codes to visually organize shifts by role or department, making it easy to see who’s doing what and where across your dealership.
Conclusion
Keeping track of time helps your dealership work better. From sales to service, knowing how your team spends time can boost productivity and reduce mistakes. Spyne time tracking software makes it easy with smart time tracking, real-time updates, and tools that connect with your CRM and inventory. It’s designed to help small and large dealerships stay organized and grow faster. Want to make better use of every hour? Start using Spyne today.
