Free Tools: 9 Best Team Communication Tools For Small Businesses

Free Tools: 9 Best Team Communication Tools For Small Businesses

When we talk about business, communication is the key to growth. It is pivotal for a brand to set up a proper communication algorithm and a secure medium to communicate with the clients, remotely working employees, and the board. With tons of communications tools available for businesses, it is very tricky to choose one that can be safe to use and at the same time fulfills the demand of the business.  

Nonetheless, with the spread of the novel coronavirus (COVID19), businesses across the world have started to work remotely and the modern age communication technologies have come to rescue. These communication tools have subsided the miscommunication between the employees and have ensured the business remains unaffected.

Businesses anticipating using these communication or messaging apps, video conferencing, and file-sharing tools to simplify things, choosing the best one is very difficult and tricky.

In this blog, we delve into the best of the chat and video conferencing apps that will further ease your simple or complicated workflow.

Chat tools

With the advent of instant messaging apps, the days of communicating via emails have long gone. These dynamic chat apps allow businesses to interact, engage, and share a meaningful idea and work through these apps. Some of these business-driven tools have features such as task management, to-do lists, etc., allowing users to be more productive and efficient.


Slack is still regarded as one of the best communication tools in the market. It allows brands a comprehensive approach to chat apart from one-on-one and group chats. Slack is a free tool that gives users unlimited access to messages, video calls, and channels. The communication tool is integrated with a variety of third-party apps for viewing and sharing files during the chat or call. If you are a photographer of an event manager who needs a secure way to share images and videos with clients or network, SpyneShare is free to use.

Slack’s free plan

  • Unlimited access to messages and channels
  • Storage up to 5GB & 10K message history
  • Unlimited one-to-one voice calls & video calls 
  • Access to app or service integrations (up to 10)

Microsoft Teams

Microsoft Teams was initially designed for the Office 365 subscribers but now the company offers a free plan for startups and small businesses. The services if free for up to 300 users who have unlimited access to channels, messages, and message search history. Microsoft Teams is integrated with popular apps and services, allowing users to stay on the top of everything from a single platform.

Microsoft Team’s free plan

  • Up to 300 users
  • Unlimited messages, channels, and search
  • 10GB team file storage and 2GB/user
  • Unlimited audio & video conversations for up to 250 users
  • 140+ apps and service integrations



According to, Flock is the best Slack alternatives available in the market. Users can exchange messages, host video calls, share files, set up colanders, and manage to-dos from one app. Flock is also integrated with a variety of apps and services such as Google Calendar, Asana, MailChimp, Google Drive, and Twitter, allowing users to access them instantly within the app.

Flock’s free plan

  • Unlimited users & one-to-one messages
  • Access to 10 public channels for group communication
  • Unlimited one-to-one video calls
  • Unlimited integrations for third-party apps or services.
  • Access to built-in features such as shared notes, reminders, and polls 
  • Storage up to 5GB & up to 10K message search history access

Video conference


Zoom recently store the limelight when businesses across the world went remote. From concerts to events to business meet-ups, the zoom was the first choice. The app provides HD video, screen-sharing, and private chat options to the users. However, due to the security issues, the app faced a backlash from millions of users. So, we provide you the best Zoom alternatives.



Skype is the versatile platform widely know for video conferencing. It provides HD video, screen-sharing, public, and private chat options to the users. The one thing that makes Skype stand out is its ability to translate voice. It can translate up to 10 languages, allowing users to do multilingual conversations. It free plan supports up to 25 users on a group call.


Google Hangouts

Hangout started as a consumer-friendly conversational tool. However, it was reimagined after it was integrated with G Suite (Docs, Drive, Sheets, Slides, Calendar, Meet, etc.). It offers one-to-one conversations and threaded messages. For video conferencing, you can access Google Meet, which can be used by up to 30 users. All it needs is your Gmail account to get started with.


File sharing and Project management tools


It is a tool that is exclusively designed for photographers and event managers who need to share thousands of pictures with their clients and in return collect reviews for every project they share. It helps these businesses to generated leads on sharing the images or videos. Users can use the product for free. However, it’s free plan offers 5GB per user. You can share these files with as many clients as possible. It allows real-time selection of pictures (to finalize) from the client. Unlike, Google Drive, SpyneShare is a personalized tool for photographers and events professionals.

  • Storage up to 5GB free
  • Allows users to get photo selection done with clients instantly
  • Access the information of those accessing the album
  • Get potential leads from the viewers interested in the work

Google Drive

Google Drive allows users to access the drive using the Gmail account. While signing up, the users also gain access to Docs, Slides, and Sheets. It is integrated with many popular apps and allows users to search saved docs.



It is one of the best apps that I have come across in my professional life. It is an all in one tool for teams to manage multiple projects. Users get access to the Trello boards to manage projects from one dashboard. It also integrates several third-party tools, allowing users to access them within the platform. The free version of Trello allows users to use up to 10MB per file attachment and access 10 team boards.

Written By - Younus Sideeq on 26 Jun, 2020